Automated vendor notification
O.R. Trax is the only platform that automatically pushes surgical schedule updates to credentialed vendors. No phone calls, no faxes, no texts, no PHI exposure. Just real-time, compliant schedule sharing.
How surgical scheduling works today (and why it's broken)
Right now, when a surgeon schedules a procedure that requires vendor support — implants, instrumentation, specialized equipment — someone at your facility has to manually notify the vendor. That notification happens through phone calls, texts, faxes, or emails. It's time-consuming, error-prone, and creates HIPAA liability every time Protected Health Information accidentally makes it into the communication.
When schedules change (and they change constantly), the same manual process starts all over. Vendors miss updates. They show up late. They show up to the wrong location. Surgeries get delayed. And your scheduling staff spends 80–100 hours per year on what should be an automated process.
O.R. Trax eliminates all of this.
24+ hours/year in surgical delays
Directly tied to vendors not receiving schedule updates on time.
80–100 hours/year in admin time
Staff manually coordinating vendor schedules through phone, text, fax.
Daily HIPAA exposure
Every text or fax with schedule details risks PHI leakage and regulatory fines.
From EHR to vendor — fully automated
No manual steps. No data entry. Your EHR does the work — O.R. Trax handles the rest.
Schedule enters EHR
Surgeon's procedure is scheduled in your existing EHR system (Epic, Cerner, SIS, etc.)
O.R. Trax extracts data
Schedule data is pulled automatically via direct EHR integration. PHI is stripped.
Credentials confirmed
System verifies the vendor is credentialed at your facility before sharing any data.
Vendor notified
Credentialed vendors receive schedule details via the O.R. Trax app with real-time change alerts.
Benefits for healthcare providers
Save 30–40 hours per scheduler per month
Eliminate the daily phone calls, texts, and faxes to vendors about their schedules.
Zero HIPAA exposure
Platform is completely free of Protected Health Information. No compliance risk during schedule sharing.
Reduce surgical delays
Vendors are always informed of current schedules and changes. No more late arrivals due to missed updates.
Zero data entry
Everything flows from your EHR automatically. Your staff doesn't touch it.
Benefits for vendor representatives
Real-time schedule access
View surgical schedules across their entire territory from the mobile app.
Instant change alerts
Push notifications when schedules change. No more rushing across town for a moved case.
HIPAA protection
All data is free of PHI, protecting vendors from compliance liabilities during schedule procurement.
Stop playing phone tag with vendors
See the only automated vendor notification platform in healthcare. Free demo, no obligation.
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